FieldPay0%
FieldPaySimplifying farm labor contractors' lives — payroll, filings, time tracking, work orders & invoicing.
FieldPay is a single back office for farm labor contractors — built on one shared ledger, with three apps on top. The foreman works in Time, you run the business in Office, and we run payroll in HQ. Data is entered once in the field and flows one direction downstream: hours become approved work orders, work orders become payroll and invoices, payroll becomes checks, filings, and workers' comp — nothing re-keyed along the way.
Crews clock in; the foreman logs hours — or pounds and rows for piece rate — by ranch, work type, crop, and variety. New hires onboard themselves in five minutes.
The week goes in from the field — every work order, hour, and pound, already coded to the ranch and crop it belongs to. Nothing transcribed later.
Review the week in Office and approve. That single approval feeds payroll, job costs, workers' comp, and the grower invoice. One click, four ledgers.
Withholdings calculated, sick leave accrued, deposits scheduled, checks printed and shipped. Filings accumulate automatically from the same ledger.
FieldPay staff process every check — hourly or piece rate — with California daily OT, seventh-day premiums, and sick-leave accrual computed automatically.
Quarterly federal and EDD filings prepared and submitted for you, with deposits scheduled and paid on cadence. No quarter-end scramble.
Year-end W-2s generated, filed, and distributed — reconciled against the same ledger the checks came from, so the numbers always tie out.
WC calculated per work order against real classification codes — field data and premium math in one ledger, so the year-end audit holds up.
Build work orders and set up growers, ranches, crops, and work types. Every hour, pound, and row is coded to the job it belongs to.
Generate invoices straight from approved work orders — no drift between what you paid your crew and what you billed the grower.
Job costing by grower, ranch, and crop, categorized expenses with receipts, and an equipment register. Clean data out, not a shoebox.
Hand over a tablet. Workers enter their own W-4 and California DE 4 in English or Spanish, sign electronically, and the forms are stored.
Bilingual crew app that works with gloves on — hours, pounds, and rows captured the moment they happen, coded to ranch and crop.
FieldPay saves me time and money every week — and for the first time I can actually see inside my company. Which crews, which ranches, which crops are making me money. I'm not guessing anymore.
FieldPay runs payroll and back office for farm labor contractors across the West Coast — with more states coming as we grow. If you operate here, we can run your season.